As a poster presenter, you will be provided a dedicated space at the event to display your work in the form of a poster. While there is not formal presentation to accompany your poster, you should be ready to provide explanations and answer questions in relation to the material presented on your poster.
When planning and designing your poster, make sure it is self-explanatory. However, you are also expected to be available during certain hours at the event to interact with the audience and address their questions.
How to design an effective poster
Here are a few tips to make sure your poster presentation is engaging and insightful:
- Use the graphics strategically and make sure each serves a specific purpose;
- Your presentation must present original content;
- Don’t add too much information to the poster, however, you also need to make sure that the information you do add is enough to convey the findings;
- Add a conclusion/results to the poster;
- Before presenting your poster at the event, show it to a peer/colleague to get their feedback;
- Make sure the design is not distracting when selecting a font, size, colors, and other design elements;
- Avoid abbreviations and jargon unless absolutely necessary;
- Center the heading of the poster and make sure it includes such information as the title of your topic, your name, and your contact information;
- Think of your poster as your marketing asset. As such, make it appealing in order to attract the audience. It should be easy to follow, employ reader-friendly icons and symbols, and make smart use of space.
- Your poster should be [A1] meters in size. It is important to measure it in advance and make sure the size does not exceed the provided parameters.
- Submit your poster to the organizing committee at the registration table at the specified time.
Presenting your poster on-site
You will be required to be present at your assigned poster space during specific hours of the event. These time slots are meant for audience engagement. It’s your opportunity to provide further explanations and address questions from the audience. If, for whatever reason, you are not able to attend the event, but still are eager to present your findings to the audience, we can make arrangements for virtual presentations.
Setting up for a virtual presentation
Virtual presentations are a great way to engage with the audience and present your findings in the event that you are not able to physically be present at the event. Such presentations utilize technological solutions to allow you present live.
During a virtual presentation, a screen is split into two parts. The first part displays a live feed of you. The second part is a shared screen, which displays your slides (please see slides best practices earlier on the page).
To make sure your virtual presentation goes smoothly, you are required to:
- Be online and available 15 minutes before the presentation,
- Have a reliable and fast internet connection,
- Test your microphone and video camera,
- Test your slides and make sure they are compatible with a Windows operating system,
- Have a non-distracting environment around you during the presentation. The room you are using should be both quiet and the background used as plain as possible.